eSignature API for Property Management

Renewals arrive in waves. A 1,000-unit portfolio with 12-month leases sends roughly 80 renewal offers a month, most of them in the busy season. The pattern most property management products follow:

1. 60 to 90 days before expiry, your system generates the renewal offer from the current lease, rent and any increase.
2. Create one sign request per unit with every resident on it. Add include: ["phone_urls"] to the request to get a shorter phoneUrl for each resident, suited to a text message.
3. Track progress on RECIPIENT_SIGNED and remind the residents who have not signed with POST /recipients/{recipientId}/remind.
4. On REQUEST_COMPLETED, download the signed PDF and certificate, attach them to the unit, and update the lease end date and rent in your ledger.
5. If the resident gives notice instead, cancel the request with POST /requests/{requestId}/cancel and start the move-out workflow.

Your system builds the lease PDF from the unit, rent and resident data, with signature tags in the document text, styled white so they stay invisible. One request covers every resident and the manager:

curl --request POST \
  --url https://app.quicksigner.com/api/v1/requests \
  --header 'Authorization: YOUR_API_KEY' \
  --header 'Content-Type: application/json' \
  --data '{
    "fileName": "71aa...-lease-oak-court-12.pdf",
    "extractTags": true,
    "signInOrder": true,
    "senderName": "Oak Court Residences",
    "emailSubject": "Your lease for Oak Court #12",
    "recipients": [
      { "type": "EMAIL", "email": "resident1@example.com", "name": "Maria Lopez" },
      { "type": "EMAIL", "email": "resident2@example.com", "name": "Sam Lee" },
      { "type": "EMAIL", "email": "leasing@oakcourt.example", "name": "Leasing Manager" }
    ]
  }'

Residents can also sign inside your resident portal: load each signUrl in an iframe, set hideInfoPanel on the request, and add disable_notifs to the options of residents who are already logged in. Tag syntax and the full schema are in the API reference.

Statuses such as REJECTED and CANCELED come from GET /requests/{requestId}, which also returns each recipient's sigStatus and signing order.

Most property management paperwork can be signed electronically under the ESIGN Act and UETA. A few documents and notices have their own rules, and your product should handle them differently. This is general information, not legal advice.

Lead-based paint disclosure

For most housing built before 1978, the federal rule requires the lease or an attachment to carry the lead warning statement, the landlord's disclosure and the resident's acknowledgment, signed and dated by the landlord, any agent and the resident, and kept for at least three years (40 CFR 745.113). Place signature and date fields for each party on the disclosure page, and keep the signed PDF and certificate for the full retention period.

Notices

The ESIGN Act does not cover notices of default, eviction or the right to cure under a rental agreement for a primary residence (15 U.S.C. § 7003(b)(2)). States also set delivery rules for other notices. California, for example, requires rent increase notices to be delivered personally or by mail (Civil Code § 827). Oregon allows notices by email only when the resident signs a separate addendum agreeing to it after move-in (ORS 90.155), which is itself a good document to send through the API.

Consent to electronic records

When a law requires information to be given to a resident in writing, the ESIGN Act requires the resident's consent to electronic delivery first. Add a consent step to your resident onboarding before you rely on electronic copies.

Move-in checklists

Some states tie the security deposit to a signed checklist. Washington, for example, does not allow a deposit unless the lease is in writing and both parties sign and date a move-in condition checklist (RCW 59.18.260). Sending the checklist as its own sign request gives you a dated, sealed record of it.

Production runs on the Professional plan at $15 per user a month, plus $0.30 per sign request. The first 50 sign requests are free, once. Above 500 requests a month, ask for volume pricing.

Estimates assume each unit's lease renews or turns over once a year, plus addenda, inspections and owner and vendor paperwork. The scenarios leave out the 50 free sign requests.

Can every roommate sign the same lease?

Yes. Add each resident to the recipients array of one request. A request takes up to 50 signers and costs $0.30, however many sign.

Can residents sign on their phones?

Yes. Signers need only a link and a browser. Add include: ["phone_urls"] to the request to get a shorter phoneUrl for each signer, suited to text messages.

Can I send renewal offers in bulk?

Create one request per unit from your renewal job. Each request has its own status and webhooks, so you can track and remind each household separately.

Can owners sign management agreements through the API?

Yes. Add the owner as the first signer and your company as the second, with signInOrder set to true.

Can the lead-based paint disclosure be signed electronically?

The federal rule requires signatures and dates from the landlord, any agent and the resident, plus three years of record keeping. EPA and HUD have not published guidance specific to e-signing it; under the ESIGN Act an electronic signature generally satisfies a signature requirement. Collect the resident's consent to electronic records first and keep the signed PDF for at least three years.

Can I send eviction notices through the API?

Use your state's required delivery method. The ESIGN Act does not cover notices of eviction or default under a rental agreement for a primary residence (15 U.S.C. § 7003(b)(2)).

How do I prove a resident signed?

Every completed request comes with a signing certificate, and the PDF carries a PAdES seal that Adobe Acrobat shows as valid. Any change after signing is detectable.

Can I test before paying?

Yes. A free developer account allows unlimited test sign requests. Completed test documents are watermarked.

• eSignature API overview
• API reference
• Developer guide on GitHub
• eSignature API for real estate
• eSignature API for HR onboarding and staffing
• eSignature API for insurance
• eSignature API for lending
• eSignature API for SaaS onboarding
• Free contract templates